Best Practice on Recordkeeping

Hi:
Where can I find a reference about recordkeeping procedures... like " don't erase wrong data... dash it and re-enter the new data... sign it and entry a explication on the observation box"

Hi:
Where can I find a reference about recordkeeping procedures... like " don't erase wrong data... dash it and re-enter the new data... sign it and entry a explication on the observation box"

hi Al, we can start to define best practice here if you want. In fact you're already doing it.

- Don't erase (in fact don't use pencil at all)
- Dont use correction fluid like tippex
- Cross out mistakes with a line an initial (maybe an explanation)
- Don't leave gaps where something is meant to be entered. If no data available then at least say so.
- Write clearly / legibly

Anybody else care to add to the list?

Simon

1. what about signature:
FSIS: accept sign or initials.

I think it's better to enter the complete name ie Allen Thompson.. because any one can cheat you sign (most time we use a quick sign on logs.. not your "check bank" sign) or your initials...

any way... when FSIS said sign... they talk about your name or your sign (draw)??

2. What about record access: usually records are next to the CCP.. like next to the cool storage door.... so any one can "sabotage it" (I have some "funny" stories about this topics)

Dear Al,

As usual, yr request is a model of brevity .

Is the procedure aimed to comply with any particular organisation's requirements or only for personal improvement (equally valid of course) ?.

Or for any particular application, eg lab experiments or ? (eg http://otd.harvard.e.../recordkeeping/



Rgds / Charles.C

Hope this help...

http://www.safegroun...nce(draft4).pdf

http
://www.safegrounds.com/pdf/consultatio...ce(draft3).pdf

http://www.safegroun...nce(draft2).pdf

http://www.archives....ordkeeping.html

http://www.records.n...sector_2072.asp

http://www.archives....rk1/index.shtml

Dear Al,

Thks for the links. Interesting variety of applications though refs seem a bit wafflely.

With respect to yr original post, this item (also wafflely IMO ) may be of interest, partic. pgs 6-7 , -

quality_system_documentation_and_data_control.doc   147KB   100 downloads

Rgds / Charles.C

added - after a little more thought I realised the difficulty in answering yr post is that you are seeking details on both the "big' and "small" pictures at the same time which is not so easy (hence, I suppose, the ISO 9k pyramid structures ).

For the big picture, another less voluminous start is maybe -

http://en.wikipedia....ords_management

I presume the iso 15489 linked in yr refs only gives the big view? (overview on the ISO here - http://www.archives....katec-03-10.pdf. )

Another route if you wish to delve is this amazing US interactive page -
http://toolkit.archi...327380225415234
(for example, it gave me this - http://www.archives....survey-main.pdf )

Nonetheless, I suspect the "small" picture is best sought in dwlable examples from ISO 9000 "procedures sites", ie similar but more specific than my top upload.

Thank you Charles.

Was this helpful Al?

yes... thanx