Job description (maintenance and production)

Hello,

We have already job descriptions but we need to update them in order to clarifiy the duties related to food safety.

For quality and lab it's clear but what we can add for maintenance, production teams ?

any example to share please?

Thank you

Maintenance team performs routine and extensive preventive maintenance, repair, and sanitation procedures on buildings, equipment, utility, etc. 

Production: Involved in all manufacturing, packing, receiving, mixing, shipping etc. 

Are you looking to update job descriptions from a quality perspective?

If so, here's an example for maintenance (I included our NSF and SQF requirements).

I did ask AI for some help on this one.

Position Title: Maintenance Technician
Location: 
Department: Maintenance
Reports To: Maintenance Supervisor/Facilities Manager
Employment Status: Full-Time

The Maintenance Technician is responsible for maintaining and ensuring the safe operation of all equipment and systems in a manufacturing facility. This role supports the NSF 455-2 and SQF Edition 9 Food Safety Codes 10 (Dairy Processing), 13 (Food Processing), and 31 (Dietary Supplements) compliance by following Good Manufacturing Practices (GMP), Preventive Maintenance (PM) schedules, and safety protocols.

1. Equipment Maintenance:

   • Perform scheduled preventive maintenance on production equipment, including augers, fillers, hoppers, conveyors, capper machines, induction sealers, and ink-jet printers.
   • Troubleshoot and repair machinery breakdowns to minimize downtime in compliance with the production schedule.
   • Maintain calibration and performance of equipment used in critical processes (e.g., mixers, dust collection systems).

2. Facility Maintenance:

   • Ensure the proper functioning of utilities, including HVAC, dust collection systems, and compressed air, which are crucial to maintaining powder integrity and preventing cross-contamination.
   • Conduct general maintenance for FRP walls and tall walls within production areas to ensure a clean and compliant environment.
   • Repair and maintain safety systems, such as fire extinguishers, emergency exits, and other safety controls.

3. Compliance & Documentation:

   • Follow and document all work according to the facility’s Master Sanitation Schedule (MSS), as well as preventive and corrective maintenance schedules.
   • Ensure compliance with NSF 455-2 and SQF Edition 9 standards, reporting any potential safety, food safety, or quality issues to quality control.
   • Complete work orders, maintenance logs, and equipment calibration records for review during audits or inspections.

4. Safety & Food Safety:

   • Adhere to Good Manufacturing Practices (GMPs), ensuring the equipment is properly sanitized after maintenance to avoid contamination of dietary supplements or food products.
   • Follow all Lockout/Tagout (LOTO) procedures during equipment repairs to ensure safety.
   • Work collaboratively with the sanitation team to maintain Zone 1, Zone 2, and Zone 3 hygiene standards, ensuring that cleaning procedures do not interfere with maintenance activities.

5. Training & Collaboration:

   • Participate in cross-functional training on equipment operations to reduce downtime during changeovers or breakdowns.
   • Work closely with production supervisors, quality assurance, and sanitation teams to ensure minimal disruption during routine maintenance and emergency repairs.
   • Assist in developing SOPs related to maintenance, equipment cleaning, and the safe operation of machinery within the facility.

• Experience:
  Minimum of 3-5 years of maintenance experience in a food, pharmaceutical, or dietary supplement manufacturing environment. Previous experience with dry powder processing preferred.

• Education/Certifications:
  High School Diploma or equivalent. Technical certification in electrical, mechanical, or industrial maintenance is highly desirable. Knowledge of NSF 455-2 and SQF Edition 9 is a plus.

• Skills:

  • Strong mechanical and electrical troubleshooting abilities.
  • Familiarity with GMPs, preventive maintenance practices, and food safety protocols.
  • Knowledge of equipment used in powder manufacturing, including conveyors, augers, and dust collection systems.
  • Ability to read and interpret technical manuals and schematics.
  • Basic understanding of Lockout/Tagout (LOTO) procedures and OSHA safety requirements.

• Ability to lift heavy parts and tools (up to 50 lbs) and perform physically demanding tasks such as climbing ladders or working in confined spaces.
• Comfortable working in a manufacturing environment with exposure to dry powder, dust, noise, and temperature fluctuations.

• Flexibility to work overtime, weekends, or on-call shifts based on production schedules or equipment emergencies.

Disclaimer --> This is not a perfect fit for your facility and should only be a reference for you to build your own job description for your maintenance personnel. We are not responsible for observations in your audits.