Transport Truck Seal Verification Procedure and Record

If anyone has a general procedure and record template they use for transport (inbound/outbound) truck security seal verification, please share.  Thanks to anyone who can provide relative documentation or information, in advance. Your help is greatly appreciated.  I have an audit on Friday and do not have this requirement covered yet because it has never been mentioned before.

Hi mmundy,

Normally people would have seal checks on their incoming goods record/vehicle dispatch records.

Do both incoming and outgoing vehicles have seals and what type?

Kind regards,

Tony

Can't share my documents, but for shipping we record the seal we placed on a trailer on the BOL and the shipping packet we send out.

For receiving, we have a procedure that requires a form:

1.  Interview the driver to ask if a seal was attached.  Often they don't know unless they drove the trailer the entire route.

1a: If driver says a seal was attached, interview further to determine what they know.

1b: If not, contact supplier to determine what the error was.

2.  Further interview driver:  was trailer locked the entire trip?  Did you stop at known bad truckstops (there's a couple of lists floating online)?  Etc.  Point is to determine if an unacceptable risk exists.

3.  Based on answers above, we can kick the load or receive under protection and inspect.  Trailer seal requirements are communicated to suppliers and they know we're prone defaulting to kicking a load if a seal isn't on the trailer.  We can grant exemptions on the corporate level, but if one of us doesn't answer a phone call that driver is 90% likely to get kicked.

Hi ;)

I can`t share procedure, but please see template attached.

;)