2 replies to this topic

[HaziraGuppy]

Hi there, 

 

May i ask if the records can be signed electronically?

For example, as a document controller, if there is any changes of documents/records,

the HOD will register the changes to me, and all the Document Change Notice were kept in my computer,.

At the signature column (prepared by and approved by), i put the electronic sign. is it okay?

And Is it necessary to print out and signed the records? 

 

Thank you.

[Tony-C]

Hi HaziraGuppy,

 

 

Welcome to the IFSQN forums.

 

As long as you control your documents and records adequately then electronic signatures are fine.

 

You will need to demonstrate how the system allows authorised personnel to access documents and records, how authorised personnel have access to complete records, authority levels and how approval and review are carried out.

 

Kind regards,

 

Tony

[kingstudruler1]

in general electronic signatures can usually be used for document control.  I am hesitant to state this becuase I dont know the laws in you country.     There needs to be protocols inplace to protect the signature.   Ie password protected, uncopiable, etc.