Designing Sample Request Format
Good day, all,
I have recently started a new position within a company that acts as a product handler and bulk transporter of commodities from the EU and Mediterranean to North America.
One of the tasks that I have been assigned is being the primary filter between each departments (sales, production etc.) sample requests, and the warehouses, production facilities, and various modes of transport vehicles that house the product to be sampled. Up until I was appointed, the sample requests were unrestraint, un-logged, and not filtered by quality oriented personnel.
The general direction I am to design/implement is:
- Need for sample > fill in an internal sample request form (yet to be made) > submit request to me > I review request > I reach out to contact wherever the product of concern is > send a work order to collect, package and mail sample with a third party lab sample analysis request form (SARF) > I receive the sample results > results are logged and provided to the original person requesting the sample.
I should comment, all of these requests for sample collection will be done from a remote location. I will not be within reachable distance to the products to be sampled, all will be done by third-party.
I am confident on my ability to create a general format to follow, but i'm posting this here to see if there are any recommended, or preferred formats to follow when creating this workflow, as i've never done it myself. Are there any bits of information that would be considered required and others that prove pointless?
Thank-you for any and all assistance,
Gareth
Hello Gareth,
We make powder based unfinished supplements , sometimes clients request for samples so I attached a request form (for client)
I also attached a retention sample request form for sampling a material to be sent out for testing in case you need that one also, adjust the sample quantities and any other sections as you may see fit.
just add your company logo, document number, version etc...
The client sample log and the Retention Log should be easy to create on excel
Good luck.
John T
Attached Files
Also, make sure each sample has its own unique number to trace that everyone who touches the samples have access to.....