I've covered this for most of my sites by adding a section to each work order/PM form for maintenance to sign off that they've completed the work and informed QA or Sanitation that the equipment or area is ready to be cleaned. This leaves you open to just have the sanitation crew use whatever documents they've got for cleaning the equipment or area afterward. If you want to attach a copy of the sanitation forms to the work order, cool, or you just lead the auditor from the work orders to the sanitation forms and be able to corroborate the correct sanitation record to that order.
Another way I did it was to have the signed work order go to sanitation, and then sanitation signs and dates once they performed the sanitation. Problem I got into there was that the sanitation supervisor/manager's signature became the only proof they cleaned the area: they didn't use their paperwork showing proper cleaning, and I caught a minor for it once.
Relevant SQF code that I think you're wondering about with this question:
11.2.2.3 Maintenance staff and contractors shall remove all tools and debris from any maintenance activity once it has been completed, and inform the area supervisor and maintenance supervisor, so appropriate hygiene and sanitation can be conducted and a pre-operational inspection completed prior to the restarting of site operations.
Edited by jfrey123, 14 February 2024 - 09:58 PM.