Hi all!
I am looking for some help/guidance/clarity. I started a position at a new company that is in the early stages of creating its QMS and SQF implementation. The company has a contract with a food safety consultant to help. The food safety consultant created a document control process that I am not familiar with which is making it hard for me to take control of. I have much experience with document control in the food industry and dietary supplements. In my experience, the document number/revision, supersedes date, effective date, written by, reviewed/approved by, and revision history were always located on the document. The only differences that I have seen is using either a wet signature/date or a typed name/date on every page to indicate reviewal/effective date.
The food safety consultant implemented a document control system that is Master Log Based through excel. The Master Log lists all of the issued SOPs and the Revision Log, has the document number, date updated, revision number, initiated by, document type, reason for change, approved by and date completed (as in date document was retrained on). All of the information is filled in by the document control administrator including who approved the document. The document itself has the company logo, document number, revision number, issued date, and manual number where its located.
I understand replacing the revision history in every document with a master log, but I am struggling at understanding where the control is if the document itself doesn't indicate who approved it/effective. I could easily add a signature section at the end of the document or on the header of every page but I do not want to shoot myself in the foot and make life harder if it isn't needed. I also know that certain SQF documents require signatures. Thank you for any and all help! I am loosing sleep over this!