Hi Gracezy,
I have always used Microsoft Sharepoint to create a secure library of SOPs. Sharepoint is a website design suite available through the Office 365 software that most companies have. If you have access to MS Word and MS Excel, you likely already have Sharepoint. With this software you can create a library of files that is permissions-based, meaning only certain users have the ability to edit documents. Additionally, version history can be tracked within the software. You can tailor permissions on a user-by-user basis, meaning managers can view/edit/delete, while technicians can only read files. On the file/SOP itself, we have always done a simple electronic signature of the approver's name. Beyond this, an electronic signature acknowledgement form is kept on file for each person capable of signing documents. This system hasn't ever been a concern to any auditor I've shown it to.
The downside is...sharepoint can be weird to learn. Many aspects of it can be unintuitive. If you're interested, look up guides on how to create these concepts in sharepoint, in this order
- Sharepoint Startup
- Sharepoint Sites/Pages
- Adding Users/Permissions
- Creating Lists
- Creating Libraries
Edited by Brothbro, 16 June 2022 - 04:45 PM.