How to manage the history of changes made to company manuals?
Hello all,
I'm in the process of compiling manuals including all of our forms, documents, procedures, etc...included with all of these documents is a document revision page with the history of all changes made. I'm wondering if the revision page needs to be included when adding these documents to the manuals. If so this would double the size of the compilations. However, it would save time, money and space if this wasn't a necessity. Thanks so much in advance...
Hello all,
I'm in the process of compiling manuals including all of our forms, documents, procedures, etc...included with all of these documents is a document revision page with the history of all changes made. I'm wondering if the revision page needs to be included when adding these documents to the manuals. If so this would double the size of the compilations. However, it would save time, money and space if this wasn't a necessity. Thanks so much in advance...
Hi dwells,
Looks like an extension of this thread -
http://www.ifsqn.com...hange-tracking/
I think the answer is typically yes. Unless you use a single page revision system at the front of the manual. That's what i did
I keep it electronically and reference it and where to find it in the manual.
I've always maintained an excel for indexing the master documents and their current version.
On the same excel I have a tab for revisions, with the following columns (by memory).
Document Number
Document Name
Current Version Number
Reason for change
Person requesting the change
Date Changed
Obsolete documents removed from use (Yes/No)
Training completed (Yes/No/N/A)
Some other stuff I cannot remember :ejut:
The only place I have the revision log in the actual document itself is in the HACCP Manual.
That's the way I've always done it.
Regards,
Simon
I do the same as Simon. Only difference is that I have an additional tab that contains links to each document on our server, so that people can view documents or print out data collection forms.
Marshall
Hi Dwell
Rather than have a amendment page with each document .You can create a Document amendment register and centrally record all changes to document in this register. You can download a BRC guide for document control and it list all the heading in the document amendment register.
Kind regards
Humaid Khan
MD- Halal International Services
We have done both - an amendment register for all documents and a document by document revision page. We are doing both because auditors from different firms have different interpretations of the same standards. Sigh.