Help with Supplier Validation Documentation?
Hello everyone! I have put together an approved supplier program but am curious as to what kind of documentation I should be requesting from my suppliers. I am asking for the following thus far:
- Letter of continuing guarantee
- Current product spec sheet
- Current nutritional statement
- Current MSDS
- Third party audit data or certificate
- HACCP Program outline
- Supplier Questionnaire (created by myself)
Are those documents sufficient for determining approved status? In addition to company history and track record, of course.
In addition, what kind of documentation should I be requesting from suppliers that provide things like finished product packaging, etc.? And do I need documentation from suppliers that provide us with aprons, gloves, hairnets, etc.?
Thanks!
Hi,
I'm creating a score card for my suppliers to properly evaluate their Programs/Processing Prerequisites. Here is my list, hopefully it helps:
HACCP Program 5 Pest Control Program (3rd Party/IPM) 5 Sanitation Program 5 Glass & Brittle Plastics Program 5 Product Traceability & Recall Program (Procedures) 10 Mock Recall 5 Employee Training Programs (GMP, Food Defense, Allergen, ETC.) 10 GMP/Employee Hygeine Practices Program 10 Food Defense Program 5 Crisis Management Program 5 Allergen Program (Description/Training/Procedures) 10 3rd Party Audit (Certificate & Audit details) 10 Chemical Program 5 Employee Uniform & Laundry Program 5 Shipping & Handling (Procedures) 5 Foreign Objects Program 5 Metal Detection Program 5
Scheduled Deliveries (e.g. on time) 5 Truck Seals/Locks 5 Documents (Invoice, BOL, COA, etc.) 10 Raw Material Sample (Per Truckload Delivery) 5 Provides proper and acurate delivery receipts 5 Specification(s) 5 Safety Data Sheets (SDS (formerly MSDS)) 5 Letter of Guarantee (FDA) 5 Certificate of Analysis (Available per shipment) 5 Certificate of Liability Insurance 5
wish you luck!