Quality manual content and organization
We currently have a quality manual which doesn't detail the requirements of each clause of the packaging standard, only the areas that are not covered in detail in procedures. On a recent audit course the trainer, who is a BRC auditor, suggested that the best way is to have each clause eg; 1.1, 1.2 etc separately and detail how you meet the clause.
I just wonder how others do it? Ours has passed muster for the 7 years I;ve been in the company but if there is a better way........ continuous improvement!!!!
Hi Rosemary
I have my top tier documents in my Quality Manual.
Some of these make references to the clauses of the BRC / TFMS etc as part of the index.
I also have a risk assessment for each clause, which sits in a separate folder, with what I would call my supporting documents (maps, licences, KPI reports etc)
For each of the clauses, I have done a risk assessment as below (allergens shown below, from V6 Food)
Caz x
Attached Files
Hi Caz
Sounds like you've got a thorough system in place. Thanks for the advice.
Sorry for chiming in late....
I keep a database that lists each standard and what supporting documents we have (controlled documents, records, risk assessments and uncontrolled documents) applying to that standard since several overlap. I then print a sheet that we have with us during the audit with that information. It also identifies the folder containing the documents (since 1 folder/standard is too much) and whether QA or Operations takes the lead on the topic. It allows us to refer to the standard and have everything in one place.
We're usually complimented on our organization during the audit. :)
Hi Caz
Sounds like you've got a thorough system in place. Thanks for the advice.
:off_topic: I want to be like Caz when I grow up.
Hi,
Better late than never... I have developed a BRC manual for our company where I specifically address each clause of the Standard and write out how exactly we meet it (I reference to the documents that have been put in place, the procedures that are followed, etc). It was a big project to complete, but now that I have this document, it is much easier when we have an audit to show how we asses each clause.
By the way, you have to make sure that this manual is part of your controlled document so that when you correct something in it or update it, you don't have an old version if the document laying around somewhere that is not updated as well.
Sincerely,
Anne