Crisis Management Manual - Emergency Contacts
We also would like to give a copy to each member on the crisis management team.
And in case of a crisis (fire, flood etc), this manual should not be stored on site or we won't be able to access it.
However, we do not want employees to keep these "controlled documents" even after they leave the company one day, and we won't be able to get them back.
Also if we were to update any documents, the document control will be very difficult.
Any suggestions?
Dear jtang,We are thinking of creating a manual for crisis management - with all emergency contacts, forms, documents etc that are needed in case of a crisis.
We also would like to give a copy to each member on the crisis management team.
And in case of a crisis (fire, flood etc), this manual should not be stored on site or we won't be able to access it.
However, we do not want employees to keep these "controlled documents" even after they leave the company one day, and we won't be able to get them back.
Also if we were to update any documents, the document control will be very difficult.
Any suggestions?
Typical standard procedures should accommodate all yr mentioned requirements. Mainly a question of documentation control / automatic backing-up.
(I assume “copy” = “uncontrolled” document, if otherwise [unless you accept uncontrolled copying] you seem to have a job for Sherlock Holmes
Rgds / Charles.C
I'd then audit this by asking a random member of the team to send back to you what their most up to date copy is.
I also recommend that you keep a hard copy on site that you then control. I've had electricity fail at my site before so it was useful to have numbers then (as the wifi went down too so we couldn't even access email.)
On the other matter of staff copying procedures, people will copy if they really want to. Having your electronic copy as "controlled" and anything that gets printed is "uncontrolled" is a good start for food businesses that operate documents electronically.